Project Coordinator

Posted: May 25, 2021
Appleton, WI, United States

Suburban Enterprises is looking for a Project Coordinator to ensure projects are completed on time and within budget, working with multiple divisions within our business. The ideal candidate will have strong organizational skills, including attention to detail and multi-tasking skills. Join the Suburban team and we will help you reach your highest potential!


  • Coordinate between Prefab, field Operations, Preconstruction, Field Services and Owner/GC
  • Schedule kitting and prefab orders to arrive on site
  • Collaborate on contracts, certificates of insurance, permits
  • Set up the projects in our system, assuring timely completion of phase code set up and projected cost
  • Enter change order phase codes
  • Manage the RFI process
  • Pre-job and post jobs: schedule, determine attendees and materials to bring. Log feedback from meetings into database.
  • Attend job site meetings as needed
  • Verify all subcontracts are executed passing along the same legal language we are held to. (Liquidated damages, retainage, etc.)
  • Use appropriate verification techniques to manage changes in project scope, schedule impacts and costs
  • Work with finance to manage financial aspects of contracts to protect the company’s interest and simultaneously maintain a good relationship with the customer
  • Conduct periodic internal team meetings to monitor the schedule, activities and budgets that affect the project, communicating with Superintendent assuring milestones and deadlines are met
  • Prepares staffing forecast dashboards, as well as comparative data on results and forecasts, identify opportunities for improvement and recommends solutions.
  • This position requires up to 25% travel

P&L – Financial Analysis – (Measure/Report Work)

  • Manage positive cash flow: retainage, invoicing, collections, creating a schedule of values
  • Receive, review and approve applications for payment
  • Log and tracks all change orders from inception to invoicing
  • Assist Purchasing with tracking and scheduling large orders and equipment vendors (lifts), quote/change orders (manages/works with Purchasing): facilitate pricing, track for approval, and notify

AMR, BD – (Get Work)

  • During the project life-cycle, keeps open dialogs with the customer at all times, actively listening for additional opportunities to meet their needs
  • Through diligence, accuracy and integrity, upholds Suburban’s reputation creating an environment for repeat business with all customers and General Contractors


  • Solid organizational skills including attention to detail and multi-tasking skills
  • Technical knowledge of software programs (Microsoft Project, Excel, Word, Bluebeam, etc.)
  • Excellent client-facing and internal communication skills
  • Excellent written and verbal communication skills
  • Tactful in dealing with people using good customer service and interpersonal skills, communicating effectively with clients and managers
  • Ability to establish and maintain professional working relationships
  • Finance/Accounting background
  • Background in contracts, procurement, budgeting and analysis
  • Bachelor’s degree and 1 – 2 years of experience in construction project management preferred; or equivalent combination of experience and education
  • LEED certification a plus


Our Culture. Safety, core values, teamwork, feedback, and continuous improvement. This is our culture. This is how we work together. This is how we do business.

Core Values:

Your Career. You have a career here at Suburban. Not just a job. We want you to reach your highest potential. You decide what that is.

Our Commitment. To your financial health and well-being. This starts with the Great Game of Business, the Employee Stock Ownership Plan (ESOP), bonus plan, increased income potential, and benefits.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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